Smart Rostering System
Smart Rostering System (SRS) is a real-time HR tool. It optimizes workforce management across industries like retail and hospitality through automated scheduling, real-time updates, and compliance tracking, helping reduce labor costs and enhance employee productivity.
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Real time operation & communication
Labour demand forecasting
Real time compliances alert (418, 468)
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Over/understaffing monitoring
Attendance system
for calculation
Mobile app for
ESS & MSS
GOALS
Optimization of employee productivity
Eliminate
organization time theft
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Real time
alert for compliance checking
Consider staff preferences in schedule planning
Create
work-life balance, happy workforce
Reduce 3% to 5%
monthly payroll amount
Our
Functions
Proactive, Predictive, Productive.
Feature & Advantages
Flexible Rostering & Cross-Store Deployment
Supports full-day, half-day, cross-day shifts, split shifts, and cross-store staff borrowing, flexibly meeting complex scheduling demands in retail, hospitality, or catering industries.
Instant Shift Swapping & Emergency Deployment
Provides a convenient shift-swapping mechanism and emergency staffing support during sudden absences, optimizing response workflows and rapidly responding to frontline staffing demands.
Attendance Exception & Compliant Payroll Calculation
Automatically calculates scheduled hours and identifies attendance exceptions; accurately handles complex monthly and hourly wage calculations, strictly benchmarking against Hong Kong labor laws.
Automated Holiday Compliance Management
Systematically allocates SH and PH, automatically setting holiday-month rest days to SH/PH and tracking balances to eliminate manual burdens.
Cloud Synchronization & Mobile Management
Rosters sync instantly, allowing headquarters and frontline staff to check work status anytime via Web and App.
Precise Time-Tracking & Payroll Automation
Supports facial recognition, WiFi, or GPS clock-in to ensure authenticity. Automatically calculates allowances, overtime, late arrivals, and early departures based on pay models.
HR Permission Management & Attendance Approval
HR and frontline supervisors can centrally approve work records, exceptions, and auto-generated payroll data as a final check before payout.
Standard & Customized Reports
Provides comprehensive standard reports (such as roster summaries, hour allocations, actual hours, ordinance violations, detailed clock-ins, OT records/balances, rest day balances, and hour-to-cost comparisons), customizable to company templates with one-click generation.
Benefits
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Frontline supervisors can easily transfer staff across departments and locations, boosting operational flexibility and deployment efficiency.
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Employees and supervisors can coordinate shifts quickly, reducing shortage risks and ensuring smooth operations.
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Management and HR significantly lower the risk of legal breaches from manual errors, preventing labor disputes and saving costs.
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Employees avoid missed holidays or miscalculations. HR and management ensure 100% labor law compliance through automation.
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Headquarters gains real-time insight into manpower distribution; frontline staff view schedules anytime with transparency.
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HR avoids manual calculations, lowering payroll error rates and making details clear to increase trust.
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HR has clear approval workflows to control attendance data and eliminate administrative loopholes.
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HR avoids organizing tedious data, directly submitting accurate, formatted professional reports to management to boost efficiency and professionalism.
Demand Forecasting
Use historical and/or company data to project forthcoming labour demand. Make sure you schedule right people at right place at the right time.
Identify factors that affect the labour demand
Analyse history trending
Create labour demand projection algorithm
Monitor & fine tune
Roster
Planning
SRS Roster Planner provide a down to earth UI design for operation and admin user to create staff schedule in few simple steps in a single screen.
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Complete on-screen view with Leave, Statutory holidays, RD and OT information
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Multiple shift （落場更）
& multiple workplace
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RD & SH automated allocation
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Real time compliance alerts (418, 468, consecutive work day, standard work hour & etc)
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Import, export, copy and paste functions
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Real time schedule summary & schedule cost
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Static auto roster generation
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Available staff recommendation
Clocking
HR on The Go-SRS provides attendance system to record staff on/off duties, break time and temporary transfer from site to site without further investments on traditional clocking hardware. The data of clocking can be used to generate staff time and cost splitting and allocation.
Web Kiosk
Face Recognition
GPS, WIfi by mobile
Timesheet Management
Based on staff schedule and clocking data of actual work, HR on The Go SRS included attendance management system that will calculate staff attendance results in REAL TIME. With compliances checking in timesheet approval action (e.g. 418)
ALLOWANCES CATEGORY
Daily allowances
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Periodic allowances
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Event allowances
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Employee Self-Services
Employee self-service is available on web and in local mobile app of HR on The Go. Staff and managers can facilitate self-services functions using our HR mobile app.
Predictive Proactive Productive
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View schedule and timesheet
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Leave application & approval
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View personal & team calendar
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View and download payslip & tax return
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Submit rest day and work availability preferences
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Swap & bid shift
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Clocking
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Access company notices & broadcasting
